Lead handling
Advertising leads connected to CRM, replies and scoring.
Client case studyOne implementation.
One implementation.
A result you can inspect.
A solar-installation business is one example of how we apply AI and automation to real operations. Its result demonstrates the approach; it does not define every business we work with.
Client case study
Solar installation company.
Solar installation company.
80 employees. One end-to-end workflow.
We measured the time spent by 15 managers on daily reporting and by payroll staff preparing monthly payroll, then automated the reporting-to-payroll workflow.
$87,840
per year, annualized
Time-value capacity
15
managers
In the reporting workflow
$7,320
per month
Time-value capacity
One workflow, from daily manager reports to monthly payroll preparation. See the work behind the result.
Measurement basisMeasured hours × loaded rates. This time-value capacity belongs to the first reporting-to-payroll workflow, separate from the later builds. It is not a claim of reduced payroll expense or a promise of cash savings.
to payroll.
Measurement basisThe work behind
The work behind
the reported figure.
The case values reporting time and payroll preparation using the recorded hours and loaded rates.
| Work | Existing case calculation | Monthly value |
|---|---|---|
| Manager reporting | 15 managers × 15 min/day × 22 working days × $80/hour | $6,600 |
| Payroll preparation | 16 hours/month × $45/hour | $720 |
| Reported monthly time-value capacity | $7,320 | |
Annualized time-value capacity: $87,840. Capacity is time valued at loaded rates; it is not a claim that payroll expense fell by this amount. This is the first reporting-to-payroll workflow, separate from the three subsequent builds.
One complete operating loopFrom daily field reports
From daily field reports
to payroll-ready information.
The implementation connects the information managers collect with the people preparing payroll. The scope includes the handoffs, review points and exceptions around that work.
Capture
Managers submit the daily information needed by the reporting workflow.
Connect
The agreed reporting data moves into the operating system instead of being re-entered.
Review
The responsible people handle missing information and exceptions before it is used.
Prepare
Payroll staff work from the connected, reviewed information for monthly payroll preparation.
Founder walkthroughHow we approach
How we approach
AI implementation.
Watch Denis explain the broader approach to introducing AI while keeping leadership and the team in control. This is the existing general founder walkthrough; the case measurements are documented above.
What followedMore opportunities.
More opportunities.
Separate implementations.
The wider client work describes three further systems after the first reporting-to-payroll workflow.
Quoting
Connected quoting and the communication flow around it.
Contracts and invoicing
Maintenance contract information connected to invoicing.
A practical first step
What could a complete workflow
change in your business?
Start with the work, the people and the systems around it. We will help you choose the right next step.
Denis Rafailov
Founder, AITOC.io · 14 years building business software
I founded AITOC.io to help other business owners automate with confidence—one process at a time.