1
MeasureSee the Cost.
We collect the baseline of the bottleneck: wasted effort, cycle time, errors, dependencies, approvals, and risk. The goal is to build the evidence and decide whether this workflow deserves investment.
AI and software for the work that runs your business.
We connect business information, build agents and operational software, and train the people who use them.
Qualified buyers receive the Automation ROI Audit at no charge. Usually costs $1,500.
Client case study
Solar installation company.
Solar installation company.
80 employees. One end-to-end workflow.
We measured the time spent by 15 managers on daily reporting and by payroll staff preparing monthly payroll, then automated the reporting-to-payroll workflow.
$87,840
per year, annualized
Time-value capacity
15
managers
In the reporting workflow
$7,320
per month
Time-value capacity
One workflow, from daily manager reports to monthly payroll preparation. See the work behind the result.
Explore the case studyMeasured hours × loaded rates. This time-value capacity belongs to the first reporting-to-payroll workflow, separate from the later builds. It is not a claim of reduced payroll expense or a promise of cash savings.
to payroll.
The Offer
The First Win
The First Win
Automation
One high-cost recurring workflow—measured, bounded in writing, built around the systems you already use, proven against accepted criteria, and transferred into production.
Explore The First Win AutomationClosed-Loop Workflow Protocol
Five phases.
One proven operating loop.
Measure the work. Define success. Build the complete loop. Prove it. Transfer the operating asset.
2
BoundDefine the Win.
Both sides approve the exact workflow, solution, responsibilities, acceptance criteria, Transfer requirements, exclusions, and dependencies before we build.
3
BuildConnect the Work.
We connect your real systems and data, automate the standard path, and route genuine exceptions or human approvals to the right person.
4
ProvePass the Test.
The solution must pass the exact Proof criteria approved during Bound before it is delivered for acceptance.
5
TransferOwn the System.
We hand over the agreed deployment, credentials, ownership, workflow-specific training, documentation, and operating knowledge so your team can run the system.
Common questions
Straight answers.
What you need to know before starting a conversation.
What kind of businesses is this for?
We work with service businesses that want to put AI to practical use. We assess your opportunities, existing systems, team readiness and business case before recommending what to implement.
What if we tried automation before and it failed?
Automation often fails because the workflow, exceptions, ownership, or definition of success was never made explicit. Our Closed-Loop Workflow Protocol measures and bounds those conditions before implementation, then proves the result against criteria both sides approved.
What happens after I request the Audit?
Qualified buyers receive the Automation ROI Audit at no charge. Usually costs $1,500. We start with a conversation about your operation and whether the Audit is the right next step. Implementation, software and training are scoped separately.
What if our data is messy or our tools do not connect?
You do not need to clean everything up before we talk. We map the tools, data, exceptions, approvals, and handoffs you actually use, then design around the reality of your operation.
We already use Claude Code, Codex, or n8n. Why would we need this?
These are powerful tools. They do not replace process mapping, ROI validation, architecture, exception handling, testing, or accountable delivery. We use the right tools to build, prove, and transfer a complete system around how your operation works.
What do you need from our team during the project?
We need access to the right people, tools, examples, and timely decisions. Your team provides context, access, review, and approvals; AITOC leads the mapping, integrations, implementation, testing, training, and transfer.
Do we own the system after delivery?
At handover, you receive the agreed delivered system, code, documentation, credentials, and access needed to run it. Ownership, third-party services and any continuing support are defined in the proposal.
What prevents the project from dragging on forever?
Before implementation, both sides approve what the workflow must do, how it will be tested, and what Transfer includes. If requirements change materially, we document the impact and agree the next step before continuing.
A practical first step
Claim Your Free Automation ROI Audit ($1,500 Value)
Bring us one recurring workflow that feels slower than it should. Qualified buyers receive the Automation ROI Audit at no charge. Usually costs $1,500.
Zero Prep Required
Your $1,500 Bonus — if your workflow qualifies
Denis Rafailov
Founder, AITOC.io · 14 years building business software
I founded AITOC.io to help other business owners automate with confidence—one process at a time.
A practical tool for finding opportunities
See where the time goes.
Before you fix an operation, you need to see where the hours are going. Use a time study to understand recurring work and decide what deserves attention first.
- Record recurring work consistently
- Find repetition, rework and handoffs
- Use evidence to choose what to investigate